MM Training by Studyuuu

MM Training by Studyuuu
MM Training by Studyuuu

Monday, 24 June 2019

Purchase Order and Purchase requisition field settings and Number ranges-SAP MM



Purchase Order and Purchase requisition field settings and Number ranges

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In the previous blogs, we have studied the Material groups, Material types, PIR.
Now we are going to study about Purchase order and Purchase requisition Back end and front-end Configuration.

PR is an internal document, where requisition will be created as per the needs in the plant by the stake holders (Non-Purchasing department). Whereas PO is an eternal document, where a document will be sent out of department to the vendor to procure goods to fulfil our production.


Some of the mandatory fields to create a PR are Material, plant, vendor, Purchase organization. And for PO we can create without reference of PR also, but this is against the procurement policies.

T-code to create the purchase requisition is ME51N followed by ME52N, ME53N.

T-code to create the purchase order is ME21N followed by ME22N, ME23N.

PO Order for pulling reports: ME2M, ME2L.

Unit of Measurement in PR

Unit of measurement plays an important role in purchase equation and purchase order.
Few of the types and back end settings are mentioned below.

Base unit of Measurement:

 The UOM where we will discuss internally, and we will measure as per our requirements and when we are creating PR, the BUM plays an important role, the UOM will be pulled from Material master because its master data for procurement team.

Price:

 While creating PR, price will be automatically taken from Material master, we will maintain valuation price as S or V, whatever we maintain in Material master it will be pulled to purchase requisition.

Eg: If we maintain Standard price and moving price in the Material master, then which UOM will be taken in the PR?

We are maintaining the valuation type as-S or V, so price will be decided by the S or V.

Order Unit of Measurement: 

Order unit is the vendor Unit of measurement, where we need to send the external document to the vendor for procuring goods from them, so we need to order as per there UOM, so we have order unit of measurement.

1st scenario: When we are creating PO, UOM will be pulled from material master, Order unit and if there is No order unit is maintained then PO will automatically take from Base unit of measurement (This is the case without PIR)


Variable UOM in material master

Variable unit will be additional unit maintained in the material master, where we will maintain the conversion for that order unit.

Eg: if we want to maintain Box as an alternate unit for order unit PC, then we need to maintain 1 BOX is equal to 10 PC, so that while creating PO we can change as per our requirements.
We need to maintain the variable UOM to 1(Active)

UOM in PO

If there is no PIR, then PO automatically takes from Material master Order unit

If there is no order unit maintained, then PO will take Base unit of measurement in PO.

If there is PIR, then priority is PIR and then Remaining.

Price in PO

Price in PIR will be always taken from PIR and if there is no PIR system will take from Previous PO.
If any data is not available, then we need to enter the price manually.

 Back end settings for Purchase Order

We are creating PO and we know numbers will be generated automatically or we are defining numbers manually within few ranges, how?

We have few fields as mandatory and few of them are Optional, we need to customize the data as per the organization requirements.

In the PO, we have Document type creation, Number ranges and field selection
We can define the above settings as per our requirements.

Document Type:

Document types defines type of PO, is it Auto PO, Standard PO, Service PO, STO PO.
We are defining a new document type in the purchase order like.

NB is the standard document type and if we are creating new document we need to create the reference of copy as from NB.

SPRO
       Materials Management
                                    Purchasing (OLME)
                                                Purchase Order
                                                            Define Document types for the Purchase order


Once we enter path, find for NB document type as select as Copy as and maintain the new document type and save, we have created a new document type in the purchase order.

PO Field selection

We can define a field to be Optional or mandatory, while we are creating PO the we cant save the PO without entering those fields.

SPRO
       Materials Management
                                    Purchasing (OLME)
                                                Purchase Order
                                                            Define Document types for the Purchase order

Double click on document type and enter inside to maintain the field selection, we have fields sorted with group of items like purchasing data will available in once place.

We have 4 options like hide, Mandatory, Optional, Display.

Select the fields as per the requirements and save the document type.

If we have copied 2 documents type from NB, then we need to create a new reference field in define screen layout.

Once we define new reference field then we need to assign the new reference field to those new document type.

PO Number ranges

Number ranges, we have internal and external number ranges for PO also and please fallow the below path for defining number ranges.

SPRO
       Materials Management
                                    Purchasing (OLME)
                                                Purchase Order
                                                            Define Number ranges

Please select the interval and select the internal number ranges and maintain the field number as some new number and select the ranges of the numbers for internal and external.

Go back to the document type and there you can find the internal number range and external number range columns in the respective document type field.

Change the number range field to number you defined in the number ranges, so that number ranges will assign automatically.

Note: we have field reference field in the PO Document type, so we are coping document type from existing document type. So, we need to maintain a new field reference in the document type.

First, we need to define a new field selection number from Field selection (path mentioned above) and we need to change in the document type, so that everything will work fine.

Back end settings for Purchase requisition

We are creating PR and we know numbers will be generated automatically or we are defining numbers manually within few ranges, how?

We have few fields as mandatory and few of them are Optional, we need to customize the data as per the organization requirements.

In the PR, we have Document type creation, Number ranges and field selection

We can define the above settings as per our requirements.

Document Type:

Document types defines type of PR, is it NB, ZNB,ZNC.

We are defining a new document type in the purchase requisition like.

NB is the standard document type and if we are creating new document, we need to create the reference of copy as from NB.

SPRO
       Materials Management
                                    Purchasing (OLME)
                                                Purchase requisition
                                                            Define Document types for the Purchase requisition



Once we enter path, find for NB document type as select as Copy as and maintain the new document type and save, we have created a new document type in the purchase order.


                   PR and PO remains same steps, as I mentioned above-Please follow







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