ASAP stands for Accelerated SAP methodology, where it’s
an important SDLC (Software development life cycle) software to be used to implementation
of projects.
who ever is using SAP they should follow the ASAP methodology
process for the implementation process, its an SAP own and best methodology to
follow to cutdown the costs.
SAP implementation process takes long time and it requires
many department manpower along with lot of efforts to understand the AS-IS and
TO-BE process to implement and satisfy the clients.
It will be very risky if the proper plan is not
determined to implement, as this purpose starting all the managers and
department heads will involve making sure everything is I proper way by
following ASAP methodology process.
ASAP methodology is a roadmap for the process, where
consultant/managers should follow there guidelines as per ASAP methodology,
Project management team will be taking care of smooth functionality of the process
by updating to clients. ASAP methodology consists several phases that included
in SDLC as mentioned above, here it divides the ASAP methodology phases and marks
time for each phase and it divides the work as per the modules (SD/MM/PP/QM)
Each phase will be called as Milestone and every
milestone needs documents that we have done and gets that approved from clients
accordingly.
ASAP methodology provides guidelines and roadmap for implementation/Enhancement
/Customization that requires as per the project support.
Phases of ASAP Methodology:
1.Project Preparation
2.Business Blueprint
3.Realization
4.Final Preparation
5.Go Live
6.Production support/Post-production
We have all the 6 phases, which are important to implement
as per the process, we are discuss in detail of all the phases.
Introduction to client and bidding for project:
Before all these 6 phases, whoever is interested to
move to SAP software, then they will be approaching the software company
directly to buy the software.
Note: Once they have bought the software after that
client use to bid for the project implementation with several companies,
bidding happens in terms of price and time taking to finish the project.
Note 2: There will be one more bidding with service companies
for production support, here Implementation and production support clients are different
by 90%, because of some privacy and quality purpose 2 biddings and 2 clients
will get selected and given the project as per that.
1.Project Preparation:
Once the client has been decided on this implementation
partner, this 1st phase will start and here they will decide on
Landscape requirements first.
Kick of meetings, Scope and out of scope modules will
be discussed for implementation.
Maintain on server Information like how many servers
required and how many test clients required in each server like we have unit test
and integration testing.
Even in quality and production we can have different clients
as per the requirements, suppose big MNC company they may have 6 production
clients in production server and accordingly they will have 6 clients in
development server, so that independent requirements can be enabled as per the
client and no need to depend on other clients.
Project cost and resources required from how many
modules are there for your requirements and each module contains members to complete
the whole process.
All the above requirements will be discussed by the higher
management (managers and business members) where few from client and few from organization
who is implementing.
Project management team (PM) will studies the organization
requirements with respect to interfaces, how many interfaces required and
present process and requirement of interfaces. Here we will study all possible
things and their process called as AS-IS.
Timeline will be for this process in 2-3 Months
2.Business Blueprint
This is very important phase in the business, where
functional consultants will take care of gaps by finding as-is process to to-be
process and complications that is possible with SAP if not interacting with
ABAP to develop those configurations, so all these things are handled in this
phase.
If any requirement is not possible with SAP then ABAP’er
will try to do enhancement and this scenario will be in GAP analysis, same like
this there will be many cases where GAP analysis will come into picture to fill
the process and mention the client that this is the gap between your process
and to-be process.
What are the integrations required with other
departments like with MM-FI, MM-SD, MM-PP and MM-QM
Interfaces/what kind of interfaces is present, so as
per that what methodology should be used for processing.
Functional consultants will work first with all functional
requirements and once this is done then if any gaps and development required
the technical consultant will come into picture.
Testing team will be testing all the configurations
prepared.
Based on As-Is and To-be documents we will create BBP
document and get it signed from clients.
This phase will take 2-3 months.
Example: in the old process, if you are Oracle tool
then there will be price indicator increase or decrease option shown by the
system but in SAP we don’t have that functionality.
So, this will be maintained in as GAP and mentioned in
the BBP document and gets signed that -by ABAP we will do this customization (Refer
FRICWE concept)
3.Realization phase:
This is phase where all functional consultants carry
out there customization and even development also done if required for
customization, so all the customizations/integrations/interfaces are completed-
all back end SPRO settings and everything will be moved to quality server by
basis team- All testing’s for the TR’s will be done in Quality server.
All the integration testing and unit testing takes
place in this phase.
BPP -Business process procedure has been created in
this phase
UAT will be taken from superuser with signed.
This phase will take 2 months.
4.Final Preparation phase:
Final preparation is the phase where we will move all
the TR’s will be moved to production and user manuals are created by taking UAT
from super users and cut over activities like master data uploading for
material and vendor and initial entry of stock in inventory.
UAT-User acceptance test- which will be done by power
users like is it working, or any issues related to configuration.
Training to the end users related to the process.
After the final preparation phase, we should make sure
only production activities running smoothly without major interruptions.
Testing of every phase and UAT manuals/ cut over plans
needs to be approved in this phase where data uploading by using LSMW and BAPI
Knowledge transfer and documentation of all process
with UAT documents.
This phase will take 2-3 months
5.Pre-Golive Phase:
Legacy system should be stopped to use in this phase
Preparing all the data and ensuring all the data has
been migrated and if anything, pending from LSMW to BAPI, should be completed and
inventory data and defining class/characteristics for release procedure, number
ranges for the document types and everything will be done in production server.
Ensure all the TR’s are moved to production and
interfaces are working properly for the monitoring purpose.
This will take 1-2 months to complete
6.Postproduction support:
In this phase we will be resolving queries related to purchasing
and if required giving trainings to end users.
This Completes the ASAP methodology and any
doubts please comment in the comment areas to respond back.
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Materials Management and Quality Management Integration
(SAP MM-QM)
MM-QM Integration:
Concept:
We all know that Quality management plays a key role
in any manufacturing sector and without Quality management the material will
not get certified to use for production activities and vendor will not be paid
up to the verification of quality management.
For example, all materials in plant cannot be done for
Quality management and only few materials we can do QM like critical parts or
end- product.
So, while maintaining material master if there is a
quality management tabs in Material master then its an QM part and needs to be
moved for quality management.
Requirements:
Note:
Material
master- Quality management tabs (QM tabs will be updated by QM team)
Material master-QM slide-Inspection-01(Goods receipt
inspection for orders)
Once we maintain these view in Material master, then
when ever we procure this material to that plant then Material will be moved to
Quality inspection automatically.
QM team should release the material from Quality to
Unrestricted Use.
Process:
Once we maintain material master view-QM tabs (Mandatory).
We cannot control these delivery place in PR/PO/GR-
once these settings are done then automatically Quality management will comes
into picture.
Material – With QM view
Vendor
PIR- Quality info record (Mandatory)-QI02
PR- Mention the material and plant which we maintained
QM view.
PO- Create PO and once the supplier delivered the
goods.
MIGO- once we do MIGO, goods will be moved
automatically to Quality Management in the company for Quality check.
Note 2: QA32
Clear Inspection lot- Input data like plant or
Material
Then execute- select the stock and do-UD (Usage decision)
Do the certification by going to Go to and do the
certificate.
Then click on accept and select the move to –
Unrestricted.
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One sales company is having different modules of
business to run their company in profits, so to run the company for all the
above modules should be linked as per the business requirements.
Because accounting details should be linked to supply
chain and these details should be linked to purchasing and that to HR and
Sales.
All these linking/Integrations will be done in ERP-
Enterprise resource planning.
We can make the integration as per the company standards
and requirements.
SAP is the leading ERP tool in current generation.
It Contains only one database and shares the
information to all modules in the organization.
Benefits of an ERP system.
1.Improves Efficiency of any business.
2.Automate the routine tasks
3.Relationship with other resources
through interface
4.Handling all department details in
one tool
5.Analytics and reporting will be very
fast
6.Monitoring cash inflow/outflow will
be very easy.
7.Inventory-IN/OUT
Now a days all ERP database are moving to Cloud.
Benefits of Cloud-
·Performance of system.
·Support will be 24/7
·Costs will vary
·Access from anywhere
·Low upfront costs
What is SAP – ERP?
SAP- ERP is integrated with all modules in the
business.
Almost of all modules has been covered with
integration part with SAP and data exchange is easy.
Inventory will be analyzed and controlled from
anywhere.
Centralized system will be possible with this SAP.
Inter-connected of data between all the departments in
industry.
It Controls the whole business to increase the
profits.
Payments will be made faster and reminded by the
system automatically and process legally by this data
For Video Explanation, please go to YouTube-Studyuuu SAPMM
Requirements:
Procurement cycle always starts with the requirements
of the company and based on that next process will starts.
if we are starting any new business or Manufacturing
industry, then first we will think about requirements like is this machine
really required or is it helpful for production.
Eg: What is required to start- Machining tools,
cutting tools, brushing tools'
Funds related to Equipment- Capital cost- which will
be based on physical equipment
Gathering of all requirements and spend will be done
in the first phase of procurement cycle.
DOA- Spend Approvals:
Cost will be decided by the company and higher or
lower prices should be approved by stakeholders (Clients)
Any rejection/Approval process will be done in this
phase.
Suppliers Selection:
Once the spend is approved/ rejected then next phase
will be supplier selection
RFQ process will help to find the correct suppliers
with less cost and remaining terms as per the company.
Criteria:
Price/Payment terms/Lead time
Supplier rejection/Acceptance will be done in this
phase- RFQ process helps to accept or reject the supplier.
RFQ:
Normally sourcing will do all these activities,
whereas buyer will create PO based on vendor selected in RFQ process.
For full RFQ process- kindly go through --studyuuu.com
and search for RFQ
Evaluation:
Maximum of 3 vendor to send for RFQ process
Mention deadline for quotation and evaluate the terms
like price/net terms/lead time
System automatically calculates all the conditions and
gives the correct supplier to procure goods.
Send the rejection or approval to vendor
Contract/PO:
Based on the selection from vendor- we need to create
the contract/PO
PO/Contract should be created based on the quotation
from supplier and depends on the requirements we need to decide Contract/PO.
Net terms/Lead time/Price needs to be updated as per
the quote provided by vendor at the time of vendor selection
Order Delivery/Follow Up:
Once PO is created then PO copy should be shared to
vendor/Supplier
Delivery follow up should be done with supplier.
Any delay/shipping problems needs to be discussed with
vendor.
We should ensure shipping takes place very safely
without any delays.
Goods receipt:
Once the delivery is done, then GR needs to be posted
with respect to the quantity received.
Normally plant-Stakeholder persons will be posting GR
Any defect/damaged quantity needs to be rejected from
the vendor and appropriate action should be taken care by buyer.
Communication takes place between stakeholders and
buyers regarding this shipment.
Invoice receipt:
Once GR is done, Invoice should be posted with respect
to GR
Invoice will be sent by vendor to APAY team in every
company, depends on the tools you were using they need to post in respective
PO.
3-Way Match:
3- way match will be for material
PO/Goods receipt/Invoice receipt
Price and quantity should be seen in PO for
verification
Goods receipt: Quantity will be main issue/ should be
equal to PO.
Invoice receipt: Price in invoice should be equal to
PO price.
2-Way match:
2- Way match will be for service
PO/IR
PO price needs to be checked with invoice.
For Video Explanation, please go to YouTube-Studyuuu SAPMM
